We are known for warm hospitality, comfortable rooms, and a welcoming atmosphere. We are currently looking for a Hotel Administrative Assistant to support our management team and help keep things running smoothly behind the scenes.
Position Overview:
• Position: Hotel Administrative Assistant
• Salary: $23.50 per hour
• Working hours: 40 hours per week
• Benefits: Extended Medical Insurance; Employee Discount
• Employment type: Full-time, permanent
• Start Date: As soon as possible
What You’ll Do
• Prepare, edit and proofread hotel correspondence, invoices, event contracts, staff schedules, and guest service reports.
• Handle incoming calls and emails related to hotel administration, vendors, and event bookings, and ensure timely communication with managers and relevant departments.
• Schedule and confirm appointments, meetings, and travel arrangements for hotel management.
• Order office and hospitality supplies (such as stationery, brochures, name tags, and event materials) and maintain inventory records.
• Establish and maintain electronic and paper filing systems for hotel administration, event bookings, and guest records.
• Record and prepare minutes of management meetings and assist in preparing monthly hotel reports.
• Compile data and maintain administrative records for hotel operations, staff scheduling, vendor accounts, and special events.
• Provide administrative support to hotel managers and coordinate with different departments (front desk, housekeeping, marketing) to ensure smooth operations.
What We’re Looking For
• Completion of secondary school is required; higher education credential is a strong asset.
• At least one year work experience in administration is required. Experience in hospitality industry is an asset.
• Strong organizational skills and attention to detail.
• Friendly and professional communication skills.
• Comfortable with Microsoft Office (Word, Excel, Outlook) and basic office systems.
• Someone who enjoys being part of a team and helping others succeed.
• A positive attitude and willingness to step in and get things done.
Why Work with Us?
• A welcoming, supportive team environment
• Work in a boutique hotel setting with beautiful natural surroundings
• Gain valuable experience in both hotel operations and office administration
• Staff perks and competitive wages
How to Apply
If this sounds like you, we’d love to hear from you!
Principals only. Recruiters, please don't contact this job poster.